Site Assistant (Administration)

Job details

Job reference nr.:FS-085287
Discipline Category:Offshore Wind
Type of work:Temporary
Start date:February 18, 2019
Job duration:> 1 year
Schedule:5 Days a week
Job location:United Kingdom

Short summary

Site Assistant for a 2 year contract within the Offshore Wind Farm near Grimsby

Job description

The Site Secretary assists the Lead Service and Administration in all tasks below:

  • Creating and maintaining site personnel contact list
  • Receiving guests and deliveries. Arranging lunch for meetings on site
  • Distributing incoming mail
  • Booking accommodation and taxis for visitors
  • Directing phone calls (only on some sites)
  • Providing IT support and reporting IT errors
  • Keeping overview of the site staff calendars
  • Keeping a log book of site visitors and retrieving the book in case of fire
  • Handling the keys when taking over the site
  • PONDUS-support regarding filing of documents
  • Check invoices, doing the accounts, opening of accounts
  • Managing utility bills, purchase orders and budgets
  • Managing the petty cash – if relevant
  • Assistance in connection with systems, SAP registrations i.e. time registration
  • Purchasing stationary supplies (DE sites = always through Procurement)
  • Purchasing company merchandise
  • Produce a site inventory list
  • Scheduling and sending out meeting requests for site meetings. Take minutes of meetings
  • Proofreading and correspondence and Organising team events and social activities
  • Give short introduction /information to new personnel on site, including handing out of manuals
  • Organising site inductions. Assist new personnel when they need help
  • Booking and follow up on the need for safety courses among site personnel when informed by HSE
  • General support of staff on construction site

Job requirements

  • Recommended relevant education: Business School or similar
  • Recommended years of experience from similar position: 3-5 years as secretary on a construction site or similar working environment
  • Recommended years of relevant work experience within wind and/or construction: 3-5 years

More info

Should you be interested in the position of Site Assistant, please send your application via the apply button. For more information, please contact Francis Stinchcombe, Personal Coordinator in Bristol, United Kingdom stating reference number FS-085287

Contact Person

Maria MoraPersonal Coordinator